Of Ms Word
In this topic Frequently used shortcuts This table shows the most frequently used shortcuts in Microsoft Word. To do this Press Go to 'Tell me what you want to do' Alt+Q Open Ctrl+O Save Ctrl+S Close Ctrl+W Cut Ctrl+X Copy Ctrl+C Paste Ctrl+V Select all Ctrl+A Bold Ctrl+B Italic Ctrl+I Underline Ctrl+U Decrease font size 1 point Ctrl+[ Increase font size 1 point Ctrl+] Center text Ctrl+E Left align text Ctrl+L Right align text Ctrl+R Cancel Esc Undo Ctrl+Z Re-do Ctrl+Y Zoom Alt+W, Q, then tab in Zoom dialog box to the value you want. Use the keyboard to move around the ribbon The ribbon is the strip at the top of Word, organized by tabs. Each tab displays a different ribbon. Ribbons are made up of groups, and each group includes one or more commands.
You can access every command in Word by using a shortcut. To do this Press To use Backstage view, open the File page. Alt+F To use themes, colors, and effects, such as page borders, open the Design tab. Alt+G To use common formatting commands, paragraph styles, or to use the Find tool.
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Open Home tab. Alt+H To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab. Alt+M To insert tables, pictures and shapes, headers, or text boxes, open Insert tab.
Alt+N To work with page margins, page orientation, indentation, and spacing, open Layout tab. Alt+P To type a search term for Help content, open 'Tell me' box on ribbon. Alt+Q, then enter the search term To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab. Alt+R To add a table of contents, footnotes, or a table of citations, open the References tab. Alt+S To choose a document view or mode, such as Read Mode or Outline view, open the View tab. You can also set Zoom magnification and manage multiple windows of documents.
• To move to the list of ribbon tabs, press Alt; to go directly to a tab, press a keyboard shortcut. • To move into the ribbon, press the Down Arrow key. (JAWS refers to this action as a move to the lower ribbon.) • To move between commands, press the Tab key or Shift+Tab. • To move in the group that’s currently selected, press the Down Arrow key. • To move between groups on a ribbon, press Ctrl+Right Arrow or Ctrl+Left Arrow. • Controls on the ribbon are activated in different ways, depending upon the type of control: • If the selected command is a button, to activate it, press Spacebar or Enter. • If the selected command is a split button (that is, a button that opens a menu of additional options), to activate it, press Alt+Down Arrow.
Tab through the options. To select the current option, press Spacebar or Enter. • If the selected command is a list (such as the Font list), to open the list, press the Down Arrow key. Then, to move between items, use the Up Arrow or Down Arrow key. • If the selected command is a gallery, to select the command, press Spacebar or Enter.
Then, tab through the items. The following table lists some ways to move the keyboard focus when you're using only the keyboard. To do this Press Select the active tab of the ribbon and activate the access keys. Use access keys or arrow keys to move to a different tab. Move the focus to commands on the ribbon.
Tab or Shift+Tab Move the focus to each command on the ribbon, forward or backward, respectively. Tab or Shift+Tab Move down, up, left, or right, respectively, among the items on the ribbon. Down Arrow, Up Arrow, Left Arrow, or Right Arrow Expand or collapse the ribbon. Ctrl+F1 Display the shortcut menu for a selected item. Shift+F10 Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane. F6 Activate a selected command or control on the ribbon. Spacebar or Enter Open a selected menu or gallery on the ribbon.
Spacebar or Enter Finish modifying a value in a control on the ribbon, and move focus back to the document. Enter Cycle through floating shapes, such as text boxes or images. Ctrl+Alt+5, and then the Tab key repeatedly Exit the floating shape navigation and return to the normal navigation. Esc Keyboard shortcut reference for Microsoft Word Create and edit documents.
To do this Press Mark a table of contents entry. Alt+Shift+O Mark a table of authorities entry (citation). Alt+Shift+I Mark an index entry. Alt+Shift+X Insert a footnote. Alt+Ctrl+F Insert an endnote. Alt+Ctrl+D Go to next footnote (in Word 2016). Alt+Shift+>Go to previous footnote (in Word 2016).
These shortcuts only apply if a document is in Outline view. To do this Press Promote a paragraph. Alt+Shift+Left Arrow Demote a paragraph. Alt+Shift+Right Arrow Demote to body text. Ctrl+Shift+N Move selected paragraphs up. Alt+Shift+Up Arrow Move selected paragraphs down.
Alt+Shift+Down Arrow Expand text under a heading. Alt+Shift+Plus Sign Collapse text under a heading. Alt+Shift+Minus Sign Expand or collapse all text or headings.
Alt+Shift+A Hide or display character formatting. The slash (/) key on the numeric keypad Show the first line of text or all text. Alt+Shift+L Show all headings with the Heading 1 style. Alt+Shift+1 Show all headings up to Heading n. Alt+Shift+n Insert a tab character. To do this Press Turn extend mode on.
F8 Select the nearest character. F8, and then press Left Arrow or Right Arrow Increase the size of a selection. F8 (press once to select a word, twice to select a sentence, and so on) Reduce the size of a selection. Shift+F8 Turn extend mode off. Esc Extend a selection one character to the right. Shift+Right Arrow Extend a selection one character to the left. Shift+Left Arrow Extend a selection to the end of a word.
Ctrl+Shift+Right Arrow Extend a selection to the beginning of a word. Ctrl+Shift+Left Arrow Extend a selection to the end of a line. Shift+End Extend a selection to the beginning of a line. Shift+Home Extend a selection one line down. Shift+Down Arrow Extend a selection one line up. Shift+Up Arrow Extend a selection to the end of a paragraph. Ctrl+Shift+Down Arrow Extend a selection to the beginning of a paragraph.
Ctrl+Shift+Up Arrow Extend a selection one screen down. Shift+Page Down Extend a selection one screen up. Shift+Page Up Extend a selection to the beginning of a document. Ctrl+Shift+Home Extend a selection to the end of a document. Ctrl+Shift+End Extend a selection to the end of a window. Alt+Ctrl+Shift+Page Down Extend a selection to include the entire document. Ctrl+A Select a vertical block of text.
Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode Extend a selection to a specific location in a document. F8+arrow keys; press Esc to cancel selection mode. Cool Pc S. To do this Press Open the Office Clipboard Press Alt+H to move to the Home tab, and then press F,O. Copy selected text or graphics to the Office Clipboard. Ctrl+C Cut selected text or graphics to the Office Clipboard. Ctrl+X Paste the most recent addition or pasted item from the Office Clipboard. Ctrl+V Move text or graphics once.